Records · Systems · Sustainability
From paper to a paperless, sustainable organisation.
Digirecords helps organisations in Kenya organise, digitise and govern their records, connect them to the systems they already run, and measure the paper, storage and travel they no longer need.
- BRS Kenya registered
- KARMA member
- ODPC application under review
Why now
Every obligation you answer to is, in practice, a records obligation.
Data protection
The Data Protection Act 2019 is now enforced. Retention, access and disposal need a written schedule.
NGO governance
Public benefit organisations face stricter governance and audited reporting, whatever their size.
SACCO supervision
Member-file management and retention are part of continuing SASRA supervision.
Public accountability
Auditor-General queries become disallowed expenditure when records cannot be produced.
Sustainability disclosure
From 1 January 2027, public interest entities report under IFRS S1 and S2, and those reports need reliable source records.
The pathway
A paperless organisation is built in stages.
Each stage makes the next possible. We take you the whole way, or join at the stage where you are today.
- 1
Assess
We review your records, systems, risks and paper footprint, and set a baseline.
A clear picture, a costed plan and a paperless roadmap.
- 2
Organise
Records are classified, weeded and arranged; expired records are identified for authorised disposal.
Order, a usable file plan and a lawful disposal list.
- 3
Digitise
Paper and bound volumes are scanned, made searchable and quality checked.
Records found in seconds, protected from loss.
- 4
Systems
An electronic records, library or business system is configured and integrated with your tools.
Controlled access, audit trails and automated workflows.
- 5
Sustain
We train your team and provide managed support, hosting and periodic review.
A system that stays accurate, secure and in use, with reductions measured.
See it in motion
From paper to a governed digital registry, in six scenes.
Discover, organise, digitise, build, sustain and grow: what happens at each step, and what you hold at the end of it.
Phase 1 of 5
Discover
You receive: a written audit report and a costed action plan
Services
Fourteen services, four practice areas, one pathway.
Understand what you hold, what the law requires, and what a paperless route would save.
Records Audit & Assessment
AvailableA systematic review of your records environment, ending in a costed action plan.
ExploreRetention & Disposal Policy
AvailableA written, legally grounded schedule that says what to keep, for how long, and how to dispose of it.
ExploreCompliance & Audit Support
AvailableSpecialist support through Auditor-General, donor, regulator and internal audit cycles.
ExplorePaperless & Sustainability Advisory
AvailableA measured route to paperless operations, with the evidence to report progress.
ExploreSustainability, measured
Less paper, less storage, fewer trips. Reported, not assumed.
Every engagement sets a baseline and reports against it. Digital records use energy too, so we design for the lowest necessary footprint and dispose of records at the end of their retention period. We do not promise ratings or quote savings that cannot be measured.
How we measure it- Paper and printing
- Physical storage
- Courier and travel
- Staff search time
- Loss and resilience
- Secure recycling
Who we are built to serve
Organisations that have to get their records right.
Experience, stated plainly
Built and run in a live public-sector setting.
Our reference implementation is an electronic records system designed and configured by our founder for a public-sector fund office: six record series, a controlled taxonomy, role-based access and a conformity gap analysis grounded in ICTA-4.002:2019. It is ongoing, non-commercial work, not a client engagement. Details are available on request.
Our experienceStart with a conversation.
Tell us what your records look like today. We will meet you on site, listen, and send a written proposal within 48 hours.