About Digi Records

Built by a practising records management professional with direct public sector experience — founded on the conviction that every Kenyan organisation deserves the same standard of records management — structured, compliant, and professionally managed.

Our Story

Why Digi Records Exists

Records are the backbone of every organisation — yet most Kenyan organisations treat them as an afterthought. Files pile up in cabinets. Documents get lost when staff leave. Audit queries arrive and teams spend days searching for evidence that should take seconds to find. This is not a technology problem. It is a governance problem.

Digi Records Consulting was founded to solve it. Our founder brings direct public sector experience and a deep understanding of what records failure looks like in practice — the OAG queries that could have been answered in minutes, the donor audits that threatened funding because project records were incomplete, the institutional knowledge that walked out the door with a departing staff member and was never recovered.

We exist to bring structured, expert, and sustainable records management to organisations that have been told it is too complex or too expensive. It is neither. What it requires is the right expertise, the right systems, and a partner who stays invested in your organisation's long-term compliance and operational health. That is what Digi Records delivers.

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At a Glance

CompanyDigi Records Consulting Ltd

LocationNairobi, Kenya

RegistrationBRS Kenya — Private Ltd

Data ProtectionODPC Registered Processor

Core TechnologyProprietary EDMS Platform

HostingKenyan Cloud Infrastructure

Sectors ServedSMEs, NGOs, Government, SACCOs

Enquiriesinfo@digirecords.co.ke

Our Mission

To raise the standard of records management across Kenyan organisations — delivering structured, compliant, and sustainable information governance that protects institutional memory, satisfies regulatory requirements, and enables every organisation to access the right information at the right time.

Our Vision

To be Kenya's most trusted records management consultancy — raising the standard of information governance across SMEs, NGOs, and government entities through expert-led digital transformation.

What We Stand For

Our Values

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Accessibility

Professional records management expertise delivered at a scale that works for your organisation — whether you are a growing SME, a mission-driven NGO, or a government entity.

🛠️

Practicality

Systems your staff will actually use. We do not build overcomplicated solutions that get abandoned six months later.

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Integrity

Your records are confidential. We sign an NDA before handling any client documents and hold ODPC Data Processor registration.

⚖️

Compliance

Every engagement is grounded in Kenyan law — KRA, PPADA, SASRA, and the Kenya Data Protection Act 2019. We know the regulations your records must meet.

🌱

Partnership

We do not set up and disappear. We stay invested in your success through training, ongoing support, and a monthly retainer that keeps your system running.

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Local Expertise

We understand Kenya's regulatory environment — OAG audit requirements, SASRA inspections, donor accountability frameworks, and government sector public accountability — from the inside.

Our Credentials

Registered, Qualified, Compliant

Every engagement with Digi Records is backed by proper registration, professional credentials, and legal compliance.

Business Registration Service

Digi Records Consulting Ltd is incorporated as a Private Limited Company under BRS Kenya. Registration documentation available on request.

ODPC Registered Data Processor

Registered under the Office of the Data Protection Commissioner as a Data Processor under the Kenya Data Protection Act 2019. Certificate available on request.

Technology Platform

Proprietary EDMS platform with full implementation, configuration, and managed service capability.

Public Sector Experience

Founder has direct hands-on records management experience in government entities — understanding OAG audit requirements, PAC/PIC accountability, and government records obligations from the inside.

Kenyan Cloud Infrastructure

All client data hosted on Kenyan cloud providers — Truehost or HostPinnacle — ensuring data residency within Kenya and compliance with DPA 2019 data sovereignty requirements.

Who We Serve

Built for Kenya's Real Organisations

We work with organisations across sectors that take their records and compliance obligations seriously — delivering the same rigour and expertise regardless of organisation size.

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SMEs & Businesses

KRA compliance, audit readiness, and protection against knowledge loss when staff leave.

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NGOs & CBOs

Donor accountability records, project documentation, and grant audit readiness that protects funding.

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Government Entities & Agencies

OAG audit readiness, public accountability, and records management aligned to the requirements of government entities, constitutional commissions, and regulatory bodies.

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SACCOs & Microfinance

SASRA compliance, member file management, and loan file organisation for regulatory inspections.

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Law Firms

Matter file organisation, long-term retention aligned to statute of limitations, and client confidentiality.

🎓

Schools & Faith Orgs

Student records, member files, and institutional archives — professional digitisation for mission-driven organisations.

Work With a Records Professional
Who Understands Kenya

Begin with a confidential consultation. We will assess your records situation, understand your compliance obligations, and develop a clear recommendation — with no obligation to proceed.

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