Assessment, governance & sustainability
Audit preparation and compliance support for OAG, donor and regulator audits
Specialist support through Auditor-General, donor, regulator and internal audit cycles.
An audit tests what your records can prove. When the evidence is complete and easy to retrieve, fieldwork goes faster and queries are answered on the spot. When it is not, queries stay open and can become findings in the final report.
We help entities prepare for audits by the Office of the Auditor-General (OAG), donors, regulators and internal audit. We put the records in order, close the gaps we can before fieldwork, and support your team while the auditors are on site.
Who it is for
County and national government entities, state corporations and public schools facing an Auditor-General audit. NGOs preparing for donor audits or verification visits. SACCOs preparing for SASRA inspection. Finance and records teams who already know the audit date and want their evidence in order before it arrives.
The problem it solves
Audit queries often arise not because something went wrong, but because the document that proves it went right cannot be found in time. Payment vouchers are separated from their supporting documents. Procurement files under PPADA 2015 are incomplete. Records were moved when an office relocated. Each missing document becomes a query, and unanswered queries become findings.
How we do it, step by step
Early review
Four to six weeks before fieldwork, we review the audit scope and earlier audit reports to see where evidence is likely to be tested.
Records in order
Payment vouchers, procurement files, contracts and minutes are arranged and indexed so each one can be produced quickly, using our records organisation method where needed.
Gap check
We test samples against the expected evidence trail and list what is missing, with a plan to find or explain each gap.
Evidence files
When queries arrive, we help compile an evidence file for each one, referenced to the original records.
On-site support
During fieldwork we help your team retrieve documents and keep a log of what was provided and when.
Post-audit plan
After the audit, we set out the records changes that would prevent the same queries next year.
What auditors look for in your records
Auditors follow the evidence trail of a transaction. Was it authorised by someone with the authority to approve it? Was it procured in line with the law? Was the service delivered? Was the right party paid? Is each step supported by a document created at the time? Our preparation follows the same trail, so the gaps show up before the auditors find them.
After the audit
Many entities face the same queries year after year. A records audit and a retention schedule deal with the cause rather than the symptom. An electronic records system keeps the evidence trail together from the start.
What you receive
- Records organised and indexed into audit-ready format
- Evidence file compiled per audit query
- Compliance gap report with a remediation plan
- On-site support during fieldwork and a post-audit action plan
Timelines and cost
Engage four to six weeks before fieldwork where you can. The work itself is usually one to five days, depending on the audit scope and the state of the records. Fees are scoped per engagement, and you receive a written proposal within 48 hours.
Frequently asked questions
- When should we contact you before an OAG audit?
- Ideally four to six weeks before fieldwork. That leaves time to find missing documents rather than only explain them.
- Can you answer audit queries on our behalf?
- No. Responses come from your entity's management. We help you find and organise the evidence that supports them.
- Can you guarantee a clean audit opinion?
- No one can. What we can do is make sure the evidence you have is complete, in order and easy to produce.
- Is this only for public sector audits?
- No. The same approach works for donor audits, SASRA inspections and internal audit reviews.
Related services
Records Audit & Assessment
A systematic review of your records environment, ending in a costed action plan.
Retention & Disposal Policy
A written, legally grounded schedule that says what to keep, for how long, and how to dispose of it.
Physical Records Organisation & Cleanup
Sort, classify, weed and arrange paper files under a purpose-designed filing scheme.
Sectors this service is built for: Government entities, NGOs.
Related insights
Start with a conversation.
Tell us what your records look like today. We will meet you on site, listen, and send a written proposal within 48 hours.