See how Digi Records has helped Kenyan organisations transform their paper records into secure, searchable digital systems. Real organisations. Real challenges. Real results.
Starehe Constituency's NG-CDF office maintained years of project files, bursary records, financial documents, and correspondence in physical form — spread across multiple filing systems with no consistent structure, no digital backup, and quarterly OAG accountability requirements that demanded rapid document retrieval.
The constituency office held thousands of documents across five wards — project files, PMC records, bursary applications, financial returns, and correspondence — with no shared filing scheme, no naming conventions, and no way to quickly retrieve documents during accountability reviews. Staff relied on institutional memory to find anything. OAG audit preparation took weeks.
We conducted a full records audit, designed a constituency-specific taxonomy covering all five wards and NG-CDF document categories, physically organised and labelled all paper files, deployed a Paperless-ngx instance with the full taxonomy configured, scanned and ingested all active records, and delivered a full-day staff training session to the constituency office team.
“This is our flagship pilot — a fully structured, searchable, audit-ready digital registry built for the realities of Kenyan public sector records management.”
We are actively building our client portfolio. The case studies below represent our next target engagements.
Full digitisation of member KYC files and loan records with Paperless-ngx configured for SASRA compliance and member number indexing.
Pre-audit records organisation and Paperless-ngx setup for an NGO facing a donor accountability review, with evidence files compiled per grant requirement.
Systematic organisation of client matter files by case number, digitalisation of active matter library, and Paperless-ngx deployment with court and jurisdiction tagging.
Five years of financial records digitised into a Paperless-ngx system with KRA-aligned retention rules and accounting document tagging.
Digitisation of student admission records, academic files, and fee payment histories with a searchable digital registry for school administration.
Full records audit and retention policy for a county department, with filing scheme design and staff training aligned to OAG audit requirements.
We offer a free 30-minute initial consultation. Tell us about your records situation and we will tell you exactly what we can do.